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Verify with your insurance carrier that you have added the vehicle to your motor vehicle policy, to comply with FMCSA regulations. Update your MCS, Motor Carrier Identification Report, every other year to reflect changes in your company information and fleet vehicles. Check with the state where your commercial motor vehicles are licensed to be certain there are no additional requirements at the state level.

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Operators are no longer required to display the state and city in addition to the company name on their vehicles, but they are also not prohibited from doing so. The gross vehicle weight rating GVWR of the vehicle, or gross combination weight rating of vehicles, is the other determining factor.

If your company is a division of another company or corporation, one US DOT number must be used since divisions are fully integrated within a primary business and not legally or otherwise distinct from it.

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Subsidiaries, on the other hand, are separate, distinct legal entities for the purposes of taxation and regulation. What if your CMVs never travel out of the state? In that case, they fall under intrastate operations and are subject to the identification rules of the state in which they operate but do not require US DOT registration.


A little precaution now can save a lot of trouble down the road. Steve Jansen can be reached at These standards are set in such a manner that the carrier is compelled to structure their company with controls in place to prevent commercial vehicle accidents, injuries, and fatalities.

Intrastate truck filings

The regulations do not tell carriers how to put theses sic controls in place or how to manage them. They simply expect the carriers to comply with the regulations. Lea Miller has been writing for business since As a former division controller and operations manager, she has experience in finance, accounting and business management. After a year corporate career, she became a scuba-diving instructor and freelance writer. Share It.